Glossary
Archive — retire a record from lists and pickers while keeping every document it appears on. Reversible with Restore. See Actions and archiving.
Available — stock that is neither restricted nor reserved. Always less than or equal to on hand.
Base unit — the unit a product’s stock is counted in, and the unit every rule compares against. See Units and quantities.
Business partner — any party you deal with: a customer, a supplier, or one of your own companies.
Cancellation invoice — see Stornorechnung.
Cash discount — see Skonto.
Correction invoice — see Rechnungskorrektur.
Draft — a record being written. Unnumbered, absent from every list, and free to be incomplete. See Drafts and releasing.
e-invoice — the structured, machine-readable invoice carried inside the PDF. OnERP emits Factur-X to the EN 16931 standard, mandatory for German B2B since 2025.
Export — a sale shipped outside the EU. No VAT.
Fulfillment order — the warehouse’s plan for one future delivery. Internal; not a delivery note. See Fulfillment.
Goods movement — a recorded receipt, issue or transfer of stock. Permanent.
Intra-Community — a sale to a business in another EU country holding a VAT ID there. No VAT is charged; the buyer accounts for it.
Jurisdiction — a country’s VAT rate schedule. Seeded and read-only.
Location — anywhere stock can sit: a warehouse, an aisle, a bin. Only a storable location can hold stock.
Lot — a batch of a product, tracked for traceability and recall.
On hand — every unit physically held in scope, restricted and reserved included.
OSS — One-Stop-Shop. Selling to consumers in other EU countries at the destination’s rate, which requires the selling company to be OSS registered.
Owner — who the goods belong to. Your company for your own stock, the consignor for consignment stock.
Profile — the identity you sell as. Carries the selling company, default currency and terms, the number series, and the document footer. See Your company and profile.
Rechnungskorrektur — a correction invoice. Credits part of an issued invoice — a complaint, a discount agreed afterwards — while what the invoice billed stays billed. Never called a Gutschrift, which German VAT law reserves for self-billing. See Cancellations and corrections.
Release — turn a draft into a real record. Checks every required field, allocates the number, and cannot be undone.
Reservation — a hard hold on specific units at specific bins and lots, placed by a fulfillment order.
Restriction — a reason goods are held back, such as a quality inspection. Restricted stock is on hand but not available.
Service date — Leistungsdatum. The date the goods or services were supplied, which a German invoice must state alongside its own date.
Skonto — a German cash discount: pay within a stated number of days and take a percentage off the gross total.
Stornorechnung — a cancellation invoice. Reverses an issued invoice in full, with positive amounts and a reference to the invoice it reverses. See Cancellations and corrections.
Tax category — standard, reduced, second reduced, super-reduced, zero or exempt. Never a percentage; the percentage comes from the jurisdiction.
Tax classification — a product’s mapping from tax category to country. Required on every product.
Tax handling — how a document is taxed overall: Domestic, Intra-Community, OSS or Export. See How tax is decided.
Workspace — one company’s data. Nothing crosses between workspaces.